Office Operations Manager

Company Overview

Since the dawn of time people have used their fingers to count inventory — a method that’s slow, error-prone, and mind-numbingly boring. At NomadGo we are on a mission to transform supply chains by providing unparalleled inventory visibility to brands in retail, foodservice, logistics, and grocery. By harnessing the power of AI, computer vision, and augmented reality, NomadGo enables automated inventory counts and powers supply chain decision making. Our Spatial AI technology instantly counts any inventory items with the scan of a smartphone or tablet. Trusted by some of the largest companies in the world, our solution saves time, reduces costs, improves revenues, and delights employees with a video game-like experience. Check it out at the Nomad Go Inventory Race. Founded in 2016, NomadGo is a venture-backed (Cercano Capital, Flying Fish Partners, Fitz Gate Ventures) company based in Redmond, WA.

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We are seeking an Office Operations Manager to play a critical role in managing day-to-day administrative support for our growing executive team while overseeing office operations and planning company events. This unique position requires a strong leader with excellent organizational skills who can wear multiple hats and thrive in a dynamic start-up environment.

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Key Responsibilities

Executive Support

• Provide comprehensive executive support to senior leadership including managing complex calendars, scheduling meetings, data entry and preparing reports
• Organize and prioritize scheduling requests, ensuring minimal conflicts and optimal time management
• Prepare meeting agendas, take minutes and follow up on action items
• Assist in the preparation and coordination of presentations and meeting materials
• Handle confidential information with discretion and professionalism
• Coordinate travel arrangements
• Provide support on special projects, research and other administrative tasks as needed.

Office Management

• Oversee front desk and office operations (including office supplies, equipment maintenance, vendor relationships, ensuring clean and organized environment) to ensure a productive and positive work environment.
• Serve as the primary point of contact for all office-related matters (vendors, office maintenance, equipment troubleshooting, etc.).
• Welcome guests and direct to appropriate area/person; coordinate appointments, meetings, manage and maintain conference rooms, deliveries; and reception areas  
• Monitor visitor access and ensuring office security protocols are followed
• Implement and optimize office systems and processes to support growth

• Manage office calendar and coordinate meetings, events, and team activities.
• Handle incoming communications (calls, emails, mail), route or respond as needed
• Assist in onboarding new employees by ensuring they have necessary equipment, supplies, and information
• Provide excellent service to visitors, clients and team members, addressing inquiries and resolving issues

Events Planning

• Organize, manage and coordinate logistics for internal and external company events (meetings, presentations, team-building activities)
• cultivate a vibrant company culture through creative and engaging events

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Requirements

Experience: 

• Proven experience in a similar role, combining executive support, office management, and events planning.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and collaboratively in a fast-paced setting.
• High level of professionalism and confidentiality.
• Proficiency in office software, including MS Office and Google Workspace.

Skills:

• Organizational Skills: Strong attention to detail with exceptional organizational skills to manage multiple tasks and priorities.
• Time Management: Ability to prioritize and manage time effectively, especially when balancing office management and executive assistance duties.
• Communication: Excellent verbal and written communication skills.
• Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling tools (e.g., Outlook).
• Problem-Solving: Ability to proactively identify challenges and implement solutions.
• Discretion: Handling sensitive and confidential information with the utmost discretion and professionalism

Location: Must be able to work on-site 5 days per week at our office in Redmond, WA. We believe creative work and great ideas come from face-to-face interactions. Business travel requirements are not anticipated for this role.

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Salary Range and Benefits

• $70,000 - $80,000 depending on experience
• Equity
• Paid Time Off
• 11 paid holidays
• 401(k) plan participation
• Employee Assistance program
• Basic Life and Accidental Death and Dismemberment
• Fully covered medical, dental and vision benefits for employees

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Why Join NomadGo:

At NomadGo our goal is to provide the world’s most innovative and valuable inventory product for our customers, while also creating a welcoming and safe environment where people can do their best work. We offer a dynamic and innovative work environment where your contributions will have a direct and visible impact. This is your opportunity to join a fast-growing company and contribute to shaping the future of Spatial AI-powered solutions.

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Company Values

• Innovation and Curiosity Is Our Core
• We Are All Customer Success
• We Want To Make People’s Lives Better
• We Strive for Profitability
• Be Transparent With Kindness
• Do What You Say You’re Going To Do
• We Embrace Diversity to Inspire Fresh Ideas and Perspectives
• Think Big!

We are excited to meet individuals who are passionate and eager to contribute to the success of our mission. If you are driven, creative, and thrive in a start-up environment, we'd love to hear from you! Candidates with relevant experience are encouraged to send their resumes to jobs@nomad-go.com. Thank you for your interest!  

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Pay Transparency 

The annual base salary for this position based in the United States is detailed above. The salary range is an estimate, and the actual salary may vary based on Nomad Go’s compensation practices, job related skills, depth of experience, relevant certifications and trainings, in addition to geographic location. Based on the factors above, Nomad Go utilizes the full width of the range. In addition to the salary range, U.S employees are eligible for a stock option grant and to participate in the company’s standard benefit programs, which currently include medical, dental and vision coverage, 401(k) participation, paid time off and certain leaves of absence. 

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Equal Opportunity, Diversity and Inclusion

NomadGo is committed to building and fostering an inclusive and diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious belief and sexual orientation – enriches the workplace. It creates opportunities for people to express their individual and collective talent and helps foster our ability to adapt to a changing world. As an equal opportunity employer, we celebrate diversity and prohibit discrimination based on race, ethnicity, religion, gender identity or expression, sexual orientation, age, marital or family status, veteran status, disability, or any other characteristic protected by law. It is our policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetic information. This policy applies to all terms, conditions, and privileges of employment, including hiring, promotion, compensation, benefits, training, and termination.

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